JOB SUMMARY:

Great opportunity for an entry level LA to work under limited direction, support the VP of Horticulture Operations in designing and maintaining landscape planting bed maps, coordinating and scheduling plant product deliveries and special festival plant materials or products, and bidding and oversight of garden vendor work production (small landscape installation, minor repairs).  Works with VP related to budgets, inventory, and expense controls.  Assists the VP of Property as needed in hardscape construction needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Manage and oversee vendor relations, bidding, inquiries, contracts and scheduling of third

        party horticultural projects and operational projects as directed.

• Administer bid creation, manage purchase order requests and preparation of budget cost analysis
  • Assure vendors are on track and following directives with minimum interruptions to guests in the garden.
  • Maintain positive vendor and contractor relations, contract compliance, etc.
• Work with the VP of Horticulture Operations in conceptual design to final phase of garden bed/landscape layout via AutoCAD.
• Oversee and manage the mapping, planning, tracking and ordering of all garden design transitions

• Maintain up to date bed measurements and calculations with most current garden changes using AutoCAD.

• Draw bed maps for plantings with feedback from Horticulture Managers; keep design spreadsheets updated with changes and substitutions.
• Oversee mapping and monitoring of landscape lighting; including maintenance and budget

• Oversee and monitor garden signage preparation, labeling and inventory.
  • Assure that signage records and inventory are property maintained.
• Assure a weekly walk through is conducted to review plant and dedication signage for placement, accuracy and condition.
• Aid in the creation of landscape ‘As-Builts’ and site analysis
  • Order and track extra festival/event materials and products as directed.
• Assist with educational and research projects as required for other departmental needs.
• Work with VP of Horticulture Operations in budget preparation
• Train, evaluate and effectively manage/schedule personnel; complete required personnel

SKILLS AND QUALIFICATIONS:

• Degree in Landscape Architecture or closely related field preferred.
• Two years’ landscape related design and experience preferred with one year supervisory experience desired.
• Good verbal and written communication skills; proficient with digital camera, Excel, MS Office, Outlook; AutoCAD experience required
• Drawing and artistic ability; plant knowledge a plus
• Lifting of up to 30 pounds; repetitively bend/stoop, move across property and work in all weather conditions and follow approved safety guidelines
• Ability to work flexible hours, including nights and weekends.
• Driver’s license to drive garden vehicles.

Submit resume to: jobs@dallasarboretum.org

The Dallas Arboretum and Botanical Garden, one of the premier wedding and special event sites in Dallas, is seeking individuals to work on a part time, as needed, basis to assist the Special Events staff in the execution of these special occasions. Hours will vary and include weekends and nights and many events are held outside in the garden.

Use your exceptional skills and love of helping create a wonderful venue experience to assist our professional staff in logistic coordination, event oversight, and conclusion of the event with the goal of creating a successful and memorable event.

Prior experience in catering, hospitality, etc. desirable.

Job Type: Part-time, variable hours

Submit resume to:   arollins@dallasarboretum.org

JOB SUMMARY

Support the overall rental effort through timely response to inquiries and securing bookings via telephone, on site tours or at businesses, for corporate, social and convention business, spending a minimum of 50% of each week in identifying new prospects and active cold calling.  Actively participate in developing a yearly corporate sales plan with the Director to achieve the corporate revenue sales goal.  Coordinate and conduct tours of property and visit corporations, Visitor Bureaus, etc. to solicit business and meet revenue goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Prepare and execute corporate sales plan to increase corporate revenue.
• Develop attractive meeting venues/packages for approval to promote to corporate clients.
• Promptly and courteously respond to incoming phone calls and return calls in a timely manner.
• Assure established call logs are completed and maintained for future referrals.
• Maintain active database of corporate and convention contacts, future interest, etc. and diligently work the database to secure current or future rentals.
• Actively solicit new business, as well as repeat business, with time lines for target marketing of cold calls.
• Research, solicit and develop relationships with corporate and other social contacts to promote the Arboretum for banquets, conferences, employee group events, receptions, etc.  
• Frequently interact with Convention Bureau for upcoming conventions and actively solicit convention contacts to promote the Arboretum for spousal tours, participant excursions/dinners/receptions, etc.
• Distribute materials in a timely manner to appropriate corporation/convention contact and follow up to secure rental.
• Maintain desired level of successful phone contacts per day  
• Secure corporate, convention and social rental bookings; accurately complete initial contract paperwork and collect deposits
• Refer booking to appropriate Sales and Special events staff person for follow up and execution of event.
• Accurately maintain and monitor Master Calendar with Rental Office Coordinator on a daily basis to avoid double booking or inappropriate booking of facilities/grounds.
• Maintain current, updated supply of brochures for departmental use.
• Assist Special Event Managers as needed. 

SKILLS/QUALIFICATIONS:

• Bachelor’s degree desired.
• Four+ years sales experience highly desired; hospitality industry desired.
• Excellent verbal skills and good written/grammatical communication skills.
• Good computer skills (great proficiency in MS platform and specific computer software as needed).
• Ability to sit for extended periods of time and perform data entry/telephone or office functions, physically tour clients on property, physically drive to corporations or other locations as needed.
• Ability to work flexible hours, including nights/weekends as needed.
• Driver’s license to drive garden vehicles.

Submit resumes to: arollins@dallasarboretum.org

Teacher Aides ($11/hr)

Excite and assist children and families in the various activities and exhibits in the new 8-acre Children’s Adventure Garden. Gallery Facilitators are encouraged to bring creative ideas to the team along with a love of teaching/encouraging others. Help us create an enjoyable learning experience for our guests! Part Time, on-going position.

Qualifications:

o    Teaching certificates, or experience with early childhood teaching/ instruction, is desirable.

o    Background in science or science education is helpful but not necessary.

o    Must be able to stand for extended periods of time outside in the garden.

o    Flexible work days between 9 a.m. and 5 p.m.; must be able to work Saturday and Sunday.

Criminal background checks will be conducted.

Submit resumes to bkamin@dallasdarboretum.org 

Senior Director of Sales and Special Events, Full Time

Overall responsibility for implementing to the total sales effort of the Special Events Department, including securing new bookings, maintaining existing accounts, supervising sales activities and training within the department staff, and executing sales and marketing strategies to maximize the profitability of the department while maintaining customer satisfaction.   Contribute to team effort.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Achieve and grow yearly topline revenues, while staying within expense budget; actively seek out new business.
• Develop and maintain relationships with key clients in the wedding, corporate, group, tea, photo, film, convention, and concierge market.
• Develop and maintain market awareness to ensure ability to predict revenue opportunities and set proactive strategies.
• Drive results by establishing sales objectives and developing quotas for all team members.
• Actively prospect and acquire new accounts/clients.
• Direct the scheduling of event execution including account assignments for efficiency and organized work flow.
• Assure that the contract details, set up coordination, outside vendor arrangements, and other necessary logistics/arrangements are in place for successful event execution.
• Effectively manage the performance of the sales team, and direct work and tasks towards achieving the organization’s goals and objectives.
• Provide sales training and development to ensure all inquiries and requests are consistently met in a timely manner.
• Manage the departmental budget and monitor sales activities/performance to ensure actual sales meet or exceed established revenue plan.
• Accurately reports variances/projections.
• Assure accurate sales contract compliance and timely billing/receipts for expenses.
• Assist the Senior Vice President with the preparation of the annual budget to achieve attainable revenue goals.
• Coordinate and prepare annual marketing plan with the Senior VP.
• Oversee and/or train, evaluate, and effectively manage/schedule personnel; complete required personnel documentation in a timely manner

SKILLS/ QUALIFICATIONS:

• College degree preferred
• Five years’ sales and sales leadership required; hospitality/event experience desired
• Excellent verbal and written/grammatically correct communication skills; proficient computer skills (knowledge of Excel, MS Word, Outlook, etc.); ability to prepare statistical analysis and forecasting
• Ability to create a cohesive team for successful sales and event execution; professional image and conduct
• Ability to work flexible hours as needed, including nights, weekends and holidays.
• Ability to walk across garden repeatedly as needed and to physically conduct client/vendor tours in the garden and to visit prospects/vendors offsite when needed to actively promote Special Events.
• Texas driver’s license required to operate garden vehicles and to drive to offsite locations

Submit resume to mwhisler@dallasarboretum.org

Full-Time, $17/hr

JOB SUMMARY

Under limited supervision, responsible for overall landscape maintenance and supervision of staff for specific garden area. Oversee efficient productivity and timely completion of duties in assigned areas.  Physically perform garden labor and work in all weather conditions.  Contribute to team effort.

DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Physically perform general landscape maintenance for specific garden area, including planting, mowing, weeding, watering, fertilizing, spraying, doing minor irrigation repairs, pruning, pest control, trash removal, and trimming, according to written maintenance and safety standards.
• Supervise garden crew, volunteers, and interns assigned to area. Contribute to team effort.
• Establish and meet garden project completion schedules on a daily, weekly, and monthly basis under the guidance of the Horticulture Manager.
• Train and develop gardeners and landscape assistants in garden area to increase their knowledge of plant materials and landscape maintenance.
• Assist with plant record keeping and labeling for assigned garden area.
• Responsible for securing all equipment at the end of the day and notifying supervisor of any supply needs.
• Apply pesticides (when trained) using appropriate safety procedures as provided and according to departmental policies and procedures; supervision provided.
• Monitor irrigation system and pump systems (where applicable), repair minor problems, and report malfunctions; provide technical assistance when required.
• Assist in group and special projects as required.
• Assist with educational and research projects as required, example: horticultural demonstrations during special events.
• Act as Manager on Duty in weekend rotation to supervise weekend horticulture activity.

QUALIFICATIONS

• Bachelor of Science in Horticulture or related field (may accept Associate’s Degree and three years related experience).
• One year related garden/landscaping experience; prior supervisory oversight helpful.
• Experience with or knowledge of Texas perennials preferred; knowledge of irrigation systems and other water features desirable.
• Good verbal and written communication skills; basic computer skills
• Ability to work flexible hours as needed, including nights, weekends and holidays.
• Ability to lift up to 50 lbs; walk/stand/stoop/bend frequently and repeatedly in the garden in all weather conditions.
• Ability to apply pesticides and chemicals according to safety standards once trained; Texas Certified Pesticide Applicators license preferred.,
• Texas driver’s license required to operate garden vehicles.

SUBMIT RESUME TO: mproska@dallasarboretum.org

Part-time Program Teachers, positions available in February 2019

JOB SUMMARY:

A part-time staff educator will teach, coordinate and assist in the refinement of existing educational programming and the development of new programming for the Dallas Arboretum and Botanical Garden under the direction and approval of the Director of Children’s Education. The educator will successfully coordinate and conduct classes with school groups and contribute to team effort.

DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• As assigned, develop, modify and teach education programs both at the Arboretum and at partner sites
• Assist in the development of new programming as needed
• Promote and facilitate Arboretum field trips, outreach programs and afterschool programs, to include check-ins and bus parking
• Assist Program Specialists in the selection and development of materials and supplies related to programs assigned to teach and/or manage
• Assist Program Specialists in writing curriculum as requested
• Maintain attendance, ethnicity and testing records for programs taught and/or managed. Report numbers and results in an accurate and timely manner.
• Train and supervise volunteers assisting with educational programs for which he/she is responsible as needed
• Distribute and process program evaluations for all applicable programs; review and discuss with supervisor modifications for improvement
• Assist in developing and implementing educational activities for major events at the Arboretum as needed
• Develop, modify, supervise and teach spring and summer camps as assigned

SKILLS/QUALIFICATIONS:

• Bachelor’s degree in natural sciences
• Two years teaching experience in formal classroom and/or informal science institution
• Proficiency in use of computer software
• Clear written and oral communication of science literacy

KEY COMPETENCIES:

• Manage multiple tasks with attention to detail and accuracy
• Problem analysis and problem solving skills; good independent judgment
• Punctually and physically coordinate, set up, train and/or conduct workshops/classes on Dallas Arboretum property or at offsite locations
• Work flexible hours, including nights/weekends and school holidays as needed
• Enthusiasm, energy and practical knowledge of best teaching practices

Submit resume to Dmiller@dallasarboretum.org

ENGRAVER, $11/HR

Part Time Position, Monday – Friday, 8:00am-3:00pm (can flex hours some—need 32 hours/week); health insurance available

The Dallas Arboretum is seeking a Sign Engraver for the accurate and timely preparation of garden signage, storage, inventory, and maintenance. Great for retirees/semi-retired.

SKILLS/QUALIFICATIONS:

• 1 year related engraving experience preferred
• Competency with a PC, including but not limited to Corel Draw, and Microsoft Suite.
• Ability to learn to use the Epilog laser system.
• Skill with small power tools to attach signs to stakes, repair metal holders, etc.
• Work flexible hours, including nights as needed.
• Walk/stand/stoop/bend frequently and repeatedly in sign production and in the garden to oversee and place signage; ability to lift up to 50 lbs and work in all weather conditions
• Driver’s license required to operate garden vehicles if necessary

Submit resume to: mfalcone@dallasarboretum.org

Schedule: Wednesday – Friday, 2:00-11:00pm, Saturday and Sunday, 11:00am-7:30pm | Salary: $47,000

Reporting to the Security Services Manager, the Assistant Security Manager will manage and monitor security needs of the Arboretum during evenings and weekends with key staff to provide for the Arboretum’s unique security needs as a positive interface with the public. Interact with and support Public and Private Event staff related to operational needs.

ESSENTIAL DUTIES INCLUDE BUT ARE NOT LIMITED TO:

• Assist with overall public and staff security for the garden, to include other properties (such as across Garland Road from the Arboretum) managed by DABS:
  • Assure enforcement of rules and regulations according to established garden and safety guidelines, and garden etiquette for staff, clients, and the public.
  • Perform routine garden/property/parking lot patrol to identify problem areas or potential issues as well as to observe successful security personnel performance.
  • Monitor and respond to incident reports concerning damage or safety concerns to person or property; prepare daily reports identifying issues and corrective actions taken.
  • Assist with maintenance of a database of security/safety issues.
• Act as a liaison to all departments during public and private events and nighttime garden activities which could include but not be limited to working with facilities and event staff to assist with operational needs:
  • Monitor property during public events for cleanliness of restrooms, property (trash receptacles), and take appropriate action.
    Respond according to guidelines related to serious weather conditions.
  • Address or assist with any emergency repair issues that occur during evening public or private events; prepare daily reports identifying problems and corrective actions taken
• Act as “Manager on Duty” to oversee and/or manage security personnel (staff and/or contractual) as well as Dallas Police Officers during evening events and on weekends with high focus on maintaining positive relations with assigned Dallas Police Department
• Monitor the activity of all security systems [evenings and weekends], including cameras, gate and building accesses. Promptly report any issues or concerns.
• Work closely with Security Services Manager in establishing, monitoring and enforcing DABS’ security and safety guidelines and compliance with related city or state codes.

SKILLS/QUALIFICATIONS:

• Bachelor’s degree in an area of study relevant to this position desired; 3 – 5 years of general experience in the field or in a related area.
• Minimum three years’ policy or high level security experience or police officer experience; minimum one year successful organizational and supervisory experience; basic computer skills
• Proven ability to deal effectively with the public in emergency situations and to apply these practices to a private organization; strategic orientation with ability to act tactically as required.
• Ability to walk property extensively and repeatedly
• Ability to work flexible hours and nights/weekends
• Driver’s license to drive golf carts

Submit resume to: mdaivs@dallasarboretum.org

$11/HR

Full Time Position

Perform various general landscape maintenance and labor duties in the gardens under supervision.   Physically perform garden labor, including operation of loud equipment and transporting work materials/equipment in all weather conditions.  Contribute to team effort.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Perform routine maintenance of assigned garden area according to set standards and safety guidelines in the areas of:
  • Mowing
  • Weeding
  • Trimming
  • Planting
  • Raking
  • Fertilizing
  • Pruning
  • Mulching
• Safely operate and be accountable for routine maintenance of landscape maintenance equipment i.e. push mowers, backpack blowers, rototiller, tractor, edgers, gas hedge shears, utility truck, etc.
  • Assure all equipment, tools, etc. are not left out in the garden when not in use and are cleaned and properly stored at the end of the work day.
• Assist supervisor with monitoring irrigation system and pump systems (where applicable) and report malfunctions.
• Assist with special projects as required.

SKILLS/QUALIFICATIONS:

• High school diploma or equivalent.
• Six months to one year related experience desirable.
• Basic communication skills, bilingual a plus.
• Ability to work flexible hours as needed, including nights, weekends and holidays.
• Ability to lift up to 50 lbs; walk/stand/stoop/bend frequently and repeatedly in the garden in all weather conditions.
• Driver’s license required to operate garden vehicles if necessary.

Submit resume to: mproska@dallasarboretum.org or call 214-515-6585 for more information

Temporary, Part-Time, but potential continued schedule for Gate Attendants

$10/hr  

JOB SUMMARY:

• Dallas Blooms Festival starts soon…..and the Dallas Arboretum  is needing additional gate attendants and parking lot attendants. 
• Gate attendants will courteously greet arriving guests and answer basic questions. Potential Gate Attendant employment beyond April.  Fairly flexible schedule but generally an 8 hour+ day.
• Lot Attendants will direct vehicles where to park, 6-8 hrs/day potential.
• Super job for college students, high school students, retired or semi-retired, or anyone who desires to interacting with the public, but great personalities are essential. Frequently stand/move to interact with guests.

FT  Schedule, Sunday through Thursday.  Low $40’s.

JOB SUMMARY:

Responsible for oversight of the daily care and maintenance of the physical property (main garden or Children’s Garden) under limited direction of the Operations Manager. Oversee custodial staff as assigned and assure that custodial/general maintenance needs are monitorial and maintained property. Monitor budgetary expenses for appropriate supply needs and invoice payment authorizations.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Directly oversee assigned weekday and weekend garden operations and custodial staff for timely cleaning and project assignment completion
• Assist Exhibit Technician with repairs as needed
• Conduct daily opening and closing procedures for exhibits
• Perform daily walk through buildings and property according to schedule.
  • Unlock buildings and houses, turn off alarms.
  • Maintain great attention to cleanliness, signage, structural damage or needed repairs; note of areas that need attention or restocking for appropriate follow-through.
  • Promptly report any safety concerns or repairs that may need immediate attention.
  • Assure janitorial supplies are always available and restock as necessary
  • Report significant repairs to Manager; make minor repairs as needed.
• Oversee special projects, such as window cleaning, banquet chair cleaning/repair, carpet cleaning, painting, etc. to maximize productivity and minimize disruption to the public/DABS’ daily operations as directed.
  • Monitor and maintain Facility Service equipment in proper working order
• Respond to emergency situations, i.e. weather, power outages, plumbing or electrical issues in an appropriate and timely manner; repair/resolve minor problems.
• Enforce public rules and regulations according to established guidelines and garden etiquette for both staff and the public.
  • Promptly and appropriately address public needs/emergencies.
• Prepare a weekend report of significant activity for review and appropriate follow up.
• Conduct and document monthly safety meetings.
• Train, evaluate and effectively manage/schedule personnel; complete required personnel documentation in a timely manner.

SKILLS/QUALIFICATIONS:

• Some College desirable
  • 3-5 years transferable custodial/general repair experience; 1 year supervisory experience preferred.
  • Background experience in basic mechanical, plumbing, and electrical repair preferred.
• Good written and oral communications; basic computer skills
• Proficient in workplace safety measures
• Ability to work flexible hours as needed, including weekends and evenings.
• Ability to lift 30# and to walk/stand/bend/stoop and to physically and repeatedly walk the property for janitorial/equipment oversight and support in all weather conditions.
• Driver’s license to drive garden vehicles.

Submit resume to:             enelson@dallasarboretum.org

Full time: $12hr   

Individuals with great phone personalities who like a challenge would be great for a telemarketing position at the Dallas Arboretum. You are calling members whose memberships have lapsed to renew. Enter data into computer, sit for extended periods of times calling. Basic computer skills, prior phone sales experience desirable.

Basic hours are 10am to 7pm, Monday-Thursday

9am to 6pm, Friday

Submit resume to cmorrison@dallasarboretum.org

The Dallas Arboretum and Botanical Garden’s Development team wants to introduce you to the fast-paced world of fundraising. By the end of this internship, you’ll know some of the basics of what it takes to raise money for a large non-profit. We’ll help you show off your online research savvy skills as you search the internet, newspapers, and articles to identify new corporate sponsorship prospects that have the capacity to give to the Arboretum. You will also learn the basics of calling and representing an organization to potential corporate sponsors, complete with practice in recording your findings into our database. We’d love to show you the basics, especially if you have a collaborative spirit, friendly phone skills, and a hunger to learn fundraising!

This is a part-time internship.  No stipend will be provided. 

Expected hours are flexible, but must occur between the hours of 9AM and 5PM between June 1 and August 1.

Send resume to mwhisler@dallasarboretum.org

The Dallas Arboretum and Botanical Garden’s Private Event Sales team wants to introduce you to the fast-paced world of rental sales, representing a world-class venue. By the end of this internship, you’ll have a feel for all the aspects it takes to sell meeting space. We’ll help you develop your online research skills as you search the internet, newspapers, and articles to identify new rental prospects. You will also learn the basics of cold calling and representing an organization, complete with practice in recording your findings into our database. You will have the opportunity to participate with the load in and set up of two large wedding, as well as two daytime corporate/social events.  You will learn the behind the scenes work that goes into making events successful at a venue such as the Dallas Arboretum. 

This is a part-time internship.  No stipend will be provided. 

Expected hours are flexible, but must occur between the hours of 9AM and 5PM between June 1 and August 1.  At least two pre-arranged night time / weekend time for wedding event work. 

Send resume to mwhisler@dallasarboretum.org

The Dallas Arboretum and Botanical Garden’s Development team wants to introduce you to what it takes to build and maintain a growing membership base.  By the end of this internship, you’ll know some of the ways in which to attract members, communicate with them, and the type of statistics it takes to maintain them as members, at a very successful non-profit.  The primary task of this internship will be to take raw data of our members, and sort/analyze it various ways to learn trends of joining, and renewing the members.  We will be wanting to know what makes each membership level join and what makes them renew.  We would love to work alongside you to help you complete this project.  You will also learn about membership events and participate in a June even.  If you have a collaborative spirit, love to analyze data, strategize on turning trends into action plans to increase membership, and a hunger to learn fundraising, please apply.

This is a part-time internship.  No stipend will be provided. 

Expected hours are flexible, but must occur between the hours of 9AM and 5PM between June 1 and August 1.

Send resume to mwhisler@dallasarboretum.org