JOB SUMMARY

Support the overall rental effort through timely response to inquiries and securing bookings via telephone, on site tours or at businesses, for corporate, social and convention business, spending a minimum of 50% of each week in identifying new prospects and active cold calling.  Actively participate in developing a yearly corporate sales plan with the Director to achieve the corporate revenue sales goal.  Coordinate and conduct tours of property and visit corporations, Visitor Bureaus, etc. to solicit business and meet revenue goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Prepare and execute corporate sales plan to increase corporate revenue.
• Develop attractive meeting venues/packages for approval to promote to corporate clients.
• Promptly and courteously respond to incoming phone calls and return calls in a timely manner.
• Assure established call logs are completed and maintained for future referrals.
• Maintain active database of corporate and convention contacts, future interest, etc. and diligently work the database to secure current or future rentals.
• Actively solicit new business, as well as repeat business, with time lines for target marketing of cold calls.
• Research, solicit and develop relationships with corporate and other social contacts to promote the Arboretum for banquets, conferences, employee group events, receptions, etc.  
• Frequently interact with Convention Bureau for upcoming conventions and actively solicit convention contacts to promote the Arboretum for spousal tours, participant excursions/dinners/receptions, etc.
• Distribute materials in a timely manner to appropriate corporation/convention contact and follow up to secure rental.
• Maintain desired level of successful phone contacts per day  
• Secure corporate, convention and social rental bookings; accurately complete initial contract paperwork and collect deposits
• Refer booking to appropriate Sales and Special events staff person for follow up and execution of event.
• Accurately maintain and monitor Master Calendar with Rental Office Coordinator on a daily basis to avoid double booking or inappropriate booking of facilities/grounds.
• Maintain current, updated supply of brochures for departmental use.
• Assist Special Event Managers as needed. 

SKILLS/QUALIFICATIONS:

• Bachelor’s degree desired.
• Four+ years sales experience highly desired; hospitality industry desired.
• Excellent verbal skills and good written/grammatical communication skills.
• Good computer skills (great proficiency in MS platform and specific computer software as needed).
• Ability to sit for extended periods of time and perform data entry/telephone or office functions, physically tour clients on property, physically drive to corporations or other locations as needed.
• Ability to work flexible hours, including nights/weekends as needed.
• Driver’s license to drive garden vehicles.

Submit resumes to: mgutierrez@dallasarboretum.org

Responsible for the prompt daily oversight and care of the physical property (non-horticultural areas) of the Dallas Arboretum and Botanical Garden, one of the premier gardens in the US. Assures the physical property–buildings, homes, restrooms, offices, food service areas, and storage facilities, etc.—are ready for public and/or private usage daily. Directly supervise the custodial staff and set ups staff to assure assigned facility service responsibilities are successfully completed. Work Schedule is FRIDAY through TUESDAY.

Directly supervise the Operations Supervisors, janitorial staff, Set Ups Supervisor and set up staff. Attend operations/facility staff meetings to assure routine care, maintenance, repair, and assignment of special project tasks are efficiency and effectively performed.

• Assist the Director of Facility Operations and VP of Property Development with ensuring that all operational issues are addressed quickly.
• Work with the Senior Facilities Manager as needed executing repairs within the property as needed.
• Participate in, and lead as directed, operational coordination projects like 12 Days of Christmas exhibit.
• Work with other departments to coordinate logistics for various events and serve as a liaison between departments, especially in project and festival execution.
• Assist the Exhibit Technician with making repairs to the exhibits and ensure that they have all the supplies necessary to complete their tasks in a timely manner.
• Oversee projects, repairs, and construction work as needed.
• Review the work of operations contractors to ensure proper completion.
• Coordinate with other departments on repair or other projects that may impact their work or may create down time.

• Work with vendors and colleagues from the IT department to ensure that all interactive touch screens are working and coordinate repairs as needed, prepare weekly report identifying units that are non-functional.
• Respond to emergency situations, i.e. weather, power outages, plumbing, HVAC or electrical issues in an appropriate and timely manner; resolve minor problems.
• Courteously and promptly interact with guests related to incidents or concerns

• Oversee monthly counts of janitorial supplies and order additional supplies as needed.
• Process and code all invoices upon receipt for payment.
• Monitor the DeGolyer House and the Camp House, make repairs when able, and out-source when appropriate.
• Act as Manager on Duty as needed.

SKILLS/QUALIFICATIONS:

• Bachelor’s degree desired.
• 4+ years in facility operations management preferred, with 2 years of supervisory experience.

• Experience delivering excellent customer service in public assembly venues.
• Good verbal and good written communication skills using correct grammatical and professional writing techniques.
• Basic computer skills; good understanding of facility management/janitorial best practices.
• Background experience in mechanical, plumbing, and electrical repair desirable.
• Work flexible hours, including nights/weekends as needed; availability to respond to emergencies at any point.
• Lift up to 30 pounds, climb ladders and stairs; repeatedly walk, bend, twist and stand throughout the property in all weather conditions as necessary in regard to oversight of maintenance and daily operations in all facility service areas.
• Driver’s license to drive garden vehicles.

Submit resume NOW to Enelson@dallasarboretum.org

The mission of the Dallas Arboretum and Botanical Garden is to build and maintain a public garden that promotes the art, enjoyment, and knowledge of horticulture, while providing opportunities for education and research.

The Dallas Arboretum and Botanical Gardens Public Relations and Marketing team has an unpaid, voluntary internship to help us achieve a number of goals this season and secure excellence in media relations and digital marketing as we promote our fall programming.

The Public Relations & Digital Marketing Intern will gain hands-on experience in a fast paced environment and will develop skills in PR outreach and marketing, inbound digital marketing and communications campaigns (email, social media), analytics, and writing. This is an ideal opportunity for undergraduate students who want to learn and gain “hands on” marketing and communications experience across a variety of media in a high-profile, fun work environment.

Learning Objectives

• The day-to-day tasks and responsibilities of a public relations and marketing department in a fast-paced environment
• How to write strong messaging for various audiences including to the media and general public
• How to analyze reports that drive the department’s strategies and initiatives

Projects

• Learn to compile and maintain the press coverage archive
• Learn to serve as media liaison during Cool Thursdays Concerts (assist with radio station appearances, social photographers, tv crews, etc.)
• Respond to information requests from media & community organizations
• Proofread ads, newsletters and other collateral material
• Learn to draft email, press releases, and social media copy
• Learn web & social media content strategies and implementation
• Learn to create basic graphics for social media
• Pull together analytics data and assist in the creation of reports

Qualifications

• Interest in publicity, promotions, digital marketing, and social media
• Completed some coursework in Marketing and/or Communications
• Organized, detail-oriented, able to take an assignment and carry it through to completion
• Excellent writing skills
• Proficiency with MS Office including PowerPoint, Word and Excel
• Ability to work professionally with colleagues, reporters, leadership, senior donors, etc.
• Able to take direction and complete assignments efficiently

Time Frame & Compensation

The ideal candidate would be able to commit for the fall semester (September 9-December 16) for a minimum of 15 hours a week. This is an unpaid internship, but college credit is available if offered by your college or university.

Submit resume with a brief note explaining your qualifications and interest in the position to kgabbert@dallasarboretum.org

Full-Time, $17/hr

JOB SUMMARY

Under limited supervision, responsible for overall landscape maintenance and supervision of staff for specific garden area. Oversee efficient productivity and timely completion of duties in assigned areas.  Physically perform garden labor and work in all weather conditions.  Contribute to team effort.

DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Physically perform general landscape maintenance for specific garden area, including planting, mowing, weeding, watering, fertilizing, spraying, doing minor irrigation repairs, pruning, pest control, trash removal, and trimming, according to written maintenance and safety standards.
• Supervise garden crew, volunteers, and interns assigned to area. Contribute to team effort.
• Establish and meet garden project completion schedules on a daily, weekly, and monthly basis under the guidance of the Horticulture Manager.
• Train and develop gardeners and landscape assistants in garden area to increase their knowledge of plant materials and landscape maintenance.
• Assist with plant record keeping and labeling for assigned garden area.
• Responsible for securing all equipment at the end of the day and notifying supervisor of any supply needs.
• Apply pesticides (when trained) using appropriate safety procedures as provided and according to departmental policies and procedures; supervision provided.
• Monitor irrigation system and pump systems (where applicable), repair minor problems, and report malfunctions; provide technical assistance when required.
• Assist in group and special projects as required.
• Assist with educational and research projects as required, example: horticultural demonstrations during special events.
• Act as Manager on Duty in weekend rotation to supervise weekend horticulture activity.

QUALIFICATIONS

• Bachelor of Science in Horticulture or related field (may accept Associate’s Degree and three years related experience).
• One year related garden/landscaping experience; prior supervisory oversight helpful.
• Experience with or knowledge of Texas perennials preferred; knowledge of irrigation systems and other water features desirable.
• Good verbal and written communication skills; basic computer skills
• Ability to work flexible hours as needed, including nights, weekends and holidays.
• Ability to lift up to 50 lbs; walk/stand/stoop/bend frequently and repeatedly in the garden in all weather conditions.
• Ability to apply pesticides and chemicals according to safety standards once trained; Texas Certified Pesticide Applicators license preferred.,
• Texas driver’s license required to operate garden vehicles.

SUBMIT RESUME TO: mproska@dallasarboretum.org

Part-time Program Teachers, positions available in February 2019

JOB SUMMARY:

A part-time staff educator will teach, coordinate and assist in the refinement of existing educational programming and the development of new programming for the Dallas Arboretum and Botanical Garden under the direction and approval of the Director of Children’s Education. The educator will successfully coordinate and conduct classes with school groups and contribute to team effort.

DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• As assigned, develop, modify and teach education programs both at the Arboretum and at partner sites
• Assist in the development of new programming as needed
• Promote and facilitate Arboretum field trips, outreach programs and afterschool programs, to include check-ins and bus parking
• Assist Program Specialists in the selection and development of materials and supplies related to programs assigned to teach and/or manage
• Assist Program Specialists in writing curriculum as requested
• Maintain attendance, ethnicity and testing records for programs taught and/or managed. Report numbers and results in an accurate and timely manner.
• Train and supervise volunteers assisting with educational programs for which he/she is responsible as needed
• Distribute and process program evaluations for all applicable programs; review and discuss with supervisor modifications for improvement
• Assist in developing and implementing educational activities for major events at the Arboretum as needed
• Develop, modify, supervise and teach spring and summer camps as assigned

SKILLS/QUALIFICATIONS:

• Bachelor’s degree in natural sciences
• Two years teaching experience in formal classroom and/or informal science institution
• Proficiency in use of computer software
• Clear written and oral communication of science literacy

KEY COMPETENCIES:

• Manage multiple tasks with attention to detail and accuracy
• Problem analysis and problem solving skills; good independent judgment
• Punctually and physically coordinate, set up, train and/or conduct workshops/classes on Dallas Arboretum property or at offsite locations
• Work flexible hours, including nights/weekends and school holidays as needed
• Enthusiasm, energy and practical knowledge of best teaching practices

Submit resume to Dmiller@dallasarboretum.org

$11/HR

Full Time Position

Perform various general landscape maintenance and labor duties in the gardens under supervision.   Physically perform garden labor, including operation of loud equipment and transporting work materials/equipment in all weather conditions.  Contribute to team effort.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Perform routine maintenance of assigned garden area according to set standards and safety guidelines in the areas of:
  • Mowing
  • Weeding
  • Trimming
  • Planting
  • Raking
  • Fertilizing
  • Pruning
  • Mulching
• Safely operate and be accountable for routine maintenance of landscape maintenance equipment i.e. push mowers, backpack blowers, rototiller, tractor, edgers, gas hedge shears, utility truck, etc.
  • Assure all equipment, tools, etc. are not left out in the garden when not in use and are cleaned and properly stored at the end of the work day.
• Assist supervisor with monitoring irrigation system and pump systems (where applicable) and report malfunctions.
• Assist with special projects as required.

SKILLS/QUALIFICATIONS:

• High school diploma or equivalent.
• Six months to one year related experience desirable.
• Basic communication skills, bilingual a plus.
• Ability to work flexible hours as needed, including nights, weekends and holidays.
• Ability to lift up to 50 lbs; walk/stand/stoop/bend frequently and repeatedly in the garden in all weather conditions.
• Driver’s license required to operate garden vehicles if necessary.

Submit resume to: mproska@dallasarboretum.org or call 214-515-6585 for more information