JOB SUMMARY

 Primary responsibilities include admin support for SVP, Sales and Development; maintaining donor database integrity; generating the department’s daily financial report; and monthly financial tracking and reporting for development and membership, and gift acknowledgments.   Contributes to team effort. 

DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Process all contributions to DABS, generates a daily financial report, and distributes to offices of Finance and Development.  
• Submits check requests and purchase orders as well as codes and submits invoices and check requests in a timely manner; monitors and orders office supplies.
• Implements and assures that membership mailings for the individual major donor program (including renewal letters and new member packets) are processed according to set schedules.
• Maintains development data entry including:
• Adding new records
• Updating existing records
• Tickler system for generating and sending invoices for corporate contributions
• Donor Gift receiving and receipting. 
• Pulling queries and reports for development staff
• Maintains matching gift program.
• Generates acknowledgment letters for contributions utilizing database mail merge system.
• Provides support for other fundraisers or customer service in department as needed.    

SKILLS/QUALIFICATIONS:

• High school diploma; some college desirable.
• Two+ years related work experience sales.
• Strong verbal skills and excellent written communication skills using correct grammatical and professional writing techniques; skilled in financial reporting and documentation.
• Good computer skills (great proficiency in office programs and specific computer software as needed; donor database system experience; Raisers Edge background desirable). Ability to type 50 wpm accurately.
• Sit for extended periods of time for to perform data entry/extensive phone usage; lift/bend/stoop to process letters and packets; walk across the property to assist with Development functions, etc. as needed.
• Ability to work flexible hours, including nights/weekends as needed.
• Driver’s license to drive golf cart. 

KEY COMPONENTS:

• Manage multiple tasks with attention to detail and accuracy
• Self-starter; meets deadlines
• Courteous and cooperative

Submit resume to Mwhisler@dallasarboretum.org

Timely and courteously sell and redeem tickets into the garden.

8:30am to 5pm, Sun to Sat, 24-30 hours/week—potential to December 2019

Weekend only positions available as well

Submit resume to:   jobs@dallasarboretum.org

JOB SUMMARY

Support the overall rental effort through timely response to inquiries and securing bookings via telephone, on site tours or at businesses, for corporate, social and convention business, spending a minimum of 50% of each week in identifying new prospects and active cold calling.  Actively participate in developing a yearly corporate sales plan with the Director to achieve the corporate revenue sales goal.  Coordinate and conduct tours of property and visit corporations, Visitor Bureaus, etc. to solicit business and meet revenue goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Prepare and execute corporate sales plan to increase corporate revenue.
• Develop attractive meeting venues/packages for approval to promote to corporate clients.
• Promptly and courteously respond to incoming phone calls and return calls in a timely manner.
• Assure established call logs are completed and maintained for future referrals.
• Maintain active database of corporate and convention contacts, future interest, etc. and diligently work the database to secure current or future rentals.
• Actively solicit new business, as well as repeat business, with time lines for target marketing of cold calls.
• Research, solicit and develop relationships with corporate and other social contacts to promote the Arboretum for banquets, conferences, employee group events, receptions, etc.  
• Frequently interact with Convention Bureau for upcoming conventions and actively solicit convention contacts to promote the Arboretum for spousal tours, participant excursions/dinners/receptions, etc.
• Distribute materials in a timely manner to appropriate corporation/convention contact and follow up to secure rental.
• Maintain desired level of successful phone contacts per day  
• Secure corporate, convention and social rental bookings; accurately complete initial contract paperwork and collect deposits
• Refer booking to appropriate Sales and Special events staff person for follow up and execution of event.
• Accurately maintain and monitor Master Calendar with Rental Office Coordinator on a daily basis to avoid double booking or inappropriate booking of facilities/grounds.
• Maintain current, updated supply of brochures for departmental use.
• Assist Special Event Managers as needed. 

SKILLS/QUALIFICATIONS:

• Bachelor’s degree desired.
• Four+ years sales experience highly desired; hospitality industry desired.
• Excellent verbal skills and good written/grammatical communication skills.
• Good computer skills (great proficiency in MS platform and specific computer software as needed).
• Ability to sit for extended periods of time and perform data entry/telephone or office functions, physically tour clients on property, physically drive to corporations or other locations as needed.
• Ability to work flexible hours, including nights/weekends as needed.
• Driver’s license to drive garden vehicles.

Submit resumes to: arollins@dallasarboretum.org

Full-Time, $17/hr

JOB SUMMARY

Under limited supervision, responsible for overall landscape maintenance and supervision of staff for specific garden area. Oversee efficient productivity and timely completion of duties in assigned areas.  Physically perform garden labor and work in all weather conditions.  Contribute to team effort.

DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Physically perform general landscape maintenance for specific garden area, including planting, mowing, weeding, watering, fertilizing, spraying, doing minor irrigation repairs, pruning, pest control, trash removal, and trimming, according to written maintenance and safety standards.
• Supervise garden crew, volunteers, and interns assigned to area. Contribute to team effort.
• Establish and meet garden project completion schedules on a daily, weekly, and monthly basis under the guidance of the Horticulture Manager.
• Train and develop gardeners and landscape assistants in garden area to increase their knowledge of plant materials and landscape maintenance.
• Assist with plant record keeping and labeling for assigned garden area.
• Responsible for securing all equipment at the end of the day and notifying supervisor of any supply needs.
• Apply pesticides (when trained) using appropriate safety procedures as provided and according to departmental policies and procedures; supervision provided.
• Monitor irrigation system and pump systems (where applicable), repair minor problems, and report malfunctions; provide technical assistance when required.
• Assist in group and special projects as required.
• Assist with educational and research projects as required, example: horticultural demonstrations during special events.
• Act as Manager on Duty in weekend rotation to supervise weekend horticulture activity.

QUALIFICATIONS

• Bachelor of Science in Horticulture or related field (may accept Associate’s Degree and three years related experience).
• One year related garden/landscaping experience; prior supervisory oversight helpful.
• Experience with or knowledge of Texas perennials preferred; knowledge of irrigation systems and other water features desirable.
• Good verbal and written communication skills; basic computer skills
• Ability to work flexible hours as needed, including nights, weekends and holidays.
• Ability to lift up to 50 lbs; walk/stand/stoop/bend frequently and repeatedly in the garden in all weather conditions.
• Ability to apply pesticides and chemicals according to safety standards once trained; Texas Certified Pesticide Applicators license preferred.,
• Texas driver’s license required to operate garden vehicles.

SUBMIT RESUME TO: mproska@dallasarboretum.org

Part-time Program Teachers, positions available in February 2019

JOB SUMMARY:

A part-time staff educator will teach, coordinate and assist in the refinement of existing educational programming and the development of new programming for the Dallas Arboretum and Botanical Garden under the direction and approval of the Director of Children’s Education. The educator will successfully coordinate and conduct classes with school groups and contribute to team effort.

DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• As assigned, develop, modify and teach education programs both at the Arboretum and at partner sites
• Assist in the development of new programming as needed
• Promote and facilitate Arboretum field trips, outreach programs and afterschool programs, to include check-ins and bus parking
• Assist Program Specialists in the selection and development of materials and supplies related to programs assigned to teach and/or manage
• Assist Program Specialists in writing curriculum as requested
• Maintain attendance, ethnicity and testing records for programs taught and/or managed. Report numbers and results in an accurate and timely manner.
• Train and supervise volunteers assisting with educational programs for which he/she is responsible as needed
• Distribute and process program evaluations for all applicable programs; review and discuss with supervisor modifications for improvement
• Assist in developing and implementing educational activities for major events at the Arboretum as needed
• Develop, modify, supervise and teach spring and summer camps as assigned

SKILLS/QUALIFICATIONS:

• Bachelor’s degree in natural sciences
• Two years teaching experience in formal classroom and/or informal science institution
• Proficiency in use of computer software
• Clear written and oral communication of science literacy

KEY COMPETENCIES:

• Manage multiple tasks with attention to detail and accuracy
• Problem analysis and problem solving skills; good independent judgment
• Punctually and physically coordinate, set up, train and/or conduct workshops/classes on Dallas Arboretum property or at offsite locations
• Work flexible hours, including nights/weekends and school holidays as needed
• Enthusiasm, energy and practical knowledge of best teaching practices

Submit resume to Dmiller@dallasarboretum.org

Seasonal, part-time janitorial help is needed NOW!   Our janitorial staff must check and empty trash containers, monitor, clean and stock public restrooms, remove trash from food service areas, etc.

Individuals must be able to bend/stoop/lift up to 30 lbs and walk repeatedly across the garden in all weather conditions.  Previous janitorial experience helpful but not required. 

28-30/hours weekly potential; schedule varies but may include weekdays, weekends, and some nights.

Submit resume to enelson@dallasarboretum.org

$11/HR

Full Time Position

Perform various general landscape maintenance and labor duties in the gardens under supervision.   Physically perform garden labor, including operation of loud equipment and transporting work materials/equipment in all weather conditions.  Contribute to team effort.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Perform routine maintenance of assigned garden area according to set standards and safety guidelines in the areas of:
  • Mowing
  • Weeding
  • Trimming
  • Planting
  • Raking
  • Fertilizing
  • Pruning
  • Mulching
• Safely operate and be accountable for routine maintenance of landscape maintenance equipment i.e. push mowers, backpack blowers, rototiller, tractor, edgers, gas hedge shears, utility truck, etc.
  • Assure all equipment, tools, etc. are not left out in the garden when not in use and are cleaned and properly stored at the end of the work day.
• Assist supervisor with monitoring irrigation system and pump systems (where applicable) and report malfunctions.
• Assist with special projects as required.

SKILLS/QUALIFICATIONS:

• High school diploma or equivalent.
• Six months to one year related experience desirable.
• Basic communication skills, bilingual a plus.
• Ability to work flexible hours as needed, including nights, weekends and holidays.
• Ability to lift up to 50 lbs; walk/stand/stoop/bend frequently and repeatedly in the garden in all weather conditions.
• Driver’s license required to operate garden vehicles if necessary.

Submit resume to: mproska@dallasarboretum.org or call 214-515-6585 for more information

Timely and accurately process memberships

8:30am to 5pm, M-F, 24-30 hrs/week—potential to February 2020